1. Annual Meetings: The Society shall convene at least once each year, prevailing circumstances permitting, at a time and place to be determined by the Board. Notice of the Annual Meeting shall be published generally by means of a Call for Papers posted on the Society’s website and sent electronically to the Society’s membership.

2. Business Meetings: A Business Meeting shall be held during the Society’s Annual Meeting. Meetings may be conducted in person or by such means as may be required by prevailing circumstances. All members of the Society in good standing shall be invited to the Business Meeting and are eligible to vote. The Chairperson of the Board shall present an agenda of items to be voted on by the membership and shall call for such reports as the Board deems necessary to inform the membership of the state of the Society and its future goals.

3. Board Meetings:

• Ordinary Meetings: The Board shall meet once a year in Ordinary Session

• Extraordinary Meetings: Given timely notice, the Board shall meet at the call of the Chairman, or at the call of at least two members of the Board.

At all Ordinary and Extraordinary Meetings, a specified period of time shall be reserved for the input of any and all members of the Executive Committee. Appointed members of the Board may be asked to leave a Board Meeting when their performance is under discussion.

The agenda of each Board Meeting and Business Meeting shall be prepared by the Chairperson of the Board. Any Board member may place an item on the agenda. Any current member of the Society may request that an item of Society business be placed on the agenda of the Board or Business Meeting by submitting a petition signed by three current members, including the petitioner, to the Chairperson of the Board at least three weeks before the meeting. The Chairperson should inform the Board of the agenda of all Board Meetings at least one week before that Meeting. A tentative agenda of the Business Meeting shall be posted on the Society website prior to the Annual Meeting. A revised agenda should be provided to all members of the Society eligible to vote during the registration for the Annual Meeting.